Welcome from the Chair of Governors

 South Hams Federation Annual Governance Statement

September 2021

Federation vision

We are an inclusive school federation family that values the unique personality of each child and inspires all learners, empowering them to achieve through building confidence and resilience.

Kingsbridge Community Primary School

Loddiswell Primary School

Malborough with South Huish C of E Primary School

Modbury County Primary School

Stokenham Area Primary School


Loddiswell Pre-School

In accordance with the Government’s requirement for all governing bodies, the core strategic functions of the South Hams Federation Board of Governors are:

Establishing the strategic direction, by:

  • Setting the vision, values, and objectives for the Federation
  • Agreeing the Federation improvement plan with priorities and targets
  • Agreeing the Governors’ improvement plan with priorities and targets
  • Meeting statutory duties.

Ensuring accountability, by:

  • Appointing the Executive Headteacher
  • Monitoring progress towards targets
  • Performance managing the Executive Headteacher
  • Monitoring staff well being
  • Engaging with stakeholders
  • Contributing to Federation self-evaluation.

Ensuring financial probity, by:

  • Setting the budget
  • Monitoring spending against the budget
  • Ensuring value for money is obtained

Instrument of Government  –

The South Hams Federation Board of Governors comprises:

1 Executive Headteacher

2 Parent Governors

1 Staff Governor

1 Local Authority Governor

5 Co-Opted Governors

2 Foundation Governors who are appointed by either the Diocesan Board of Education or the Parochial Church Council of Malborough.  One of the Foundation Governor’s is Ex-Officio.

Total 12

The Full Board of Governors meets 7 times a year, however once again this year we have met more frequently with our meetings continuing to be held virtually.

Governors hold individual School Development Meetings 7 times to challenge and hold Senior Leaders to account and report back to the Full Board of Governors. These meeting have been held in school.

The two Standing Committees meet as required.

The Ethos Committee meets once a term.

The Executive Committee meets fortnightly or more frequently as required.

All Board meetings are continuing to be held remotely, the school’s development meetings are mostly held in school time allowing Governors the opportunity to meet the children and staff, undertake Monitoring Visits, monitor pupils progress, through book scrutinies and see all five schools operating on a day- to-day basis, these have been flexible this year due to Covid -19.

Board of Governors – September 2020

Executive Headteacher                                                                                 Tessa Coulthard

Chair of Governors/Foundation                                                                 Jane Greaves

Parent Governor                                                                                              Dan Bryant

Parent Governor                                                                                              Justine Grove

Co – Opted Governor                                                                                      Vicky Heath

Co – Opted Governor                                                                                      Anne Rossiter

Co – Opted Governor                                                                                      Kristy Giles

Co – Opted Governor                                                                                      Stuart Smith

Co – Opted Governor                                                                                     Helena White

LA Governor                                                                                                      Kirsty Richards

Staff Governor                                                                                                  Lucinda Kirkham

Ex-Officio Foundation Governor                                                                  Vacancy

Clerk                                                                                                                    Gayle Hill

Deputy Executive Headteacher                                                                    Lou Nicholls

Attendance Record of Governors

Governors have a good attendance record at meetings and all meetings are quorate.

Attendance records for individual governors are published on the Federation and Schools’ websites.

Each year Governors are required to complete a Skills Audit to identify the skills, knowledge and experience to identify any additional skills or experience that the Board ideally requires. The outcome of the audit helps formulate opinion as to whether prospective Governors have the skills to contribute to effective governance and the success of the Federation.

The Board has an Improvement Plan and undertakes a Self-Evaluation review.


The Work achieved by the Board of Governors in the Academic Year 2020- 2021

The Board of Governors has had another busy year, despite working under extremely challenging circumstances.

  • The Board of Governors are committed to ensure they address the double RI Judgement at Kingsbridge Community Primary School, with the support from Babcock. They have had 2 Ofsted monitoring visits.
  • The Governors have sanctioned an Audit of the Federations IT and the IT across all of the Federation’s setting have been upgraded and new IT equipment purchased.
  • The Governors give out Governors Awards every term to those children who work hard, have been kind, considerate and have helped and supported other children within their school setting.
  • The Federation’s single budget has been approved, and we are pleased to report the Federation has a surplus financial position.
  • All the school’s Curriculum Maps and new knowledge Organisers have been completed.
  • The monitoring of our in-house school meals continues to be a priority, with a Governor leading on this and making sure all the food standards are in place and sourcing local fresh produce.
  • The board continued to make attendance amongst ALL children a high priority. Attendance is monitored on a monthly basis.
  • Governors received safeguarding training. Safeguarding remains a high priority at every Board meeting.
  • The Board continues to make SEND a priority and all Governors receive SEND training
  • The Executive Head Teacher’s Performance Management has been conducted and new targets set for the year.
  • The Board of Governors monitors Subject Leaders’ performance, Pupil Premium outcomes, SEND, children at risk together with the progress and attainment of able children. Continuing to develop Greater Depth in all Foundation subjects ensuring all pupils are receiving and enjoying a broad and balanced curriculum.  online resources were given to parents via the school website and all teachers accessed an online learning platform called Seesaw and this enable children and parents to engage with their teachers in home learning, all schools continued to support all of our families so they could access the home learning, either online or leaving learning packs out for them to collect weekly.
  • All of our school settings remained open (during Lockdown) for key worker children and those children with SEND and those children the school deemed as disadvantaged.
  • Safeguarding Audit was carried out at Stokenham.
  • The Federation been in the process of organising new websites, this has been a slow progress due to Covid.
  • The Board has also reviewed the Sports Premium and Pupil Premium funding and evaluated its impact on all groups of pupils. This continues to be a high priority. The Sports Premium and Pupil Premium Strategy and Impact Statements have been updated and are on the school’s websites.
  • Forest School curriculum continues to be a high priority across all the schools within the Federation, this has proved valuable resource for the children returning back to school in improving their mental health and well-being.
  • Target Tracker is used to track pupil progress based on the Learning Journey/Steps devised by the Federation to track children’s progress and attainment, all children are regularly assessed, and the Recovery Curriculum has been implemented
  • Accelerated Reader has been purchased across the Federation, Read Write Ink has been implemented at Kingsbridge.
  • Monitoring and observing the quality and consistency of teachers’ CPD and all INSET is based on impacting positively on pupil progress and improving the quality of teaching and learning through identified key priorities for the School Improvement Plan.

The Governors have remained focused on the data within the Executive Headteacher’s Report of Once again this was put on hold in March 2020 due to Covid -19, all children were assessed at the start of the academic year and once again in March 2021. This continues to be a priority for the Board, making sure all gaps are closed across all year groups.

  • The School Improvement/Development Plan (SIP/SDP) has been reviewed throughout the year and the new SIP 2021-2022 will be reviewed and adopted at the September Board meeting 2021.
  • All Governors have their individual roles and responsibilities as part of their universal duties. All Governors are given a Governors Manual and a Governors Curriculum Manual.
  • 3 of the schools within the Federation are judged “Good” Stokenham being judged “Outstanding” Kingsbridge is judged “Requires Improvement”. Ofsted inspected Loddiswell Pre-School on 14th July 2021, this was judged good.
  • One of the roles of Governors is to review and agree policies. During the year Governors have continued to identify and consider a number of key policies on a rolling programme. All the statutory policies are on the school’s website.
  • The Governors receive GDPR Training and Governors received termly updates from the DPO.
  • The Data Protection Officer undertook GDPR audits in each school during the year.
  • The Federation has signed up for Early Help for Mental Health, all teaching staff received training. Staff, and pupil’s wellbeing continues to be a high priority.
  • For the Academic Year 2020-2021 there has been some staff movement, with the Head of School at Modbury, on long term sick, the Deputy Head of Kingsbridge was seconded to Modbury, several Staff across the Federation are on maternity leave and some sickness across the Federation has proved challenging as well as School Bubbles having to close due to rises in Covid cases.

A number of building works and improvements were carried out at all five schools: Summer 2020


Kingsbridge Community Primary School

·         New play area and equipment for Foundation Stage

·         New outdoor classroom gazebo

·         Refurbishment/removal of the old computer room

·         Y2 classrooms, cloakroom, partial hall area, Y2 & Y6 toilets redecoration

·         Repair of light post

·         New taps for Y2

·         New school sign.

·         Upgrade to IT hardware, software & systems

·         All routine servicing and necessary repairs carried out

Loddiswell Primary School

·         Investigations and further work on roofing leaks

·         Repairs to fencing

·         Repairs to window

·         Fencing to fill gap in a hedge to secure premises

·         Secure clips to hall ceiling tiles

·         New Kitchen UV lights

·         New Emergency spotlight

·         Woodchip for path and pagoda flooring

·         Upgrade to IT hardware, software & systems

·         All routine servicing and necessary repairs carried out

Loddiswell Pre-school

·         Upgrade to IT hardware, software & systems

·         Extra sand for external play area

·         All routine servicing and necessary repairs carried out

Malborough with South Huish Primary School

·         New swimming pool huts/dressing rooms

·         Pond filled

·         New Class 1 Felt roof replacement

·         Gable wall and eaves repair

·         Boiler room repairs

·         School House Chimney repairs

·         Repointing of some stonework

·         Preparation & redecoration to areas affected by water ingress

·         Swimming pool repairs

·         New fencing

·         Upgrade to IT hardware, software & systems

·         All routine servicing and necessary repairs carried out

Modbury Primary School

·         Boiler room repairs

·         New Forest School shed

·         Replacement fencing

·         Repairs to Boundary wall & removal of large plant causing root damage

·         Repairs to roof turret (Summer Holiday -tbc)

·         External courtyard redecoration including Y1 class fascia boards

·         Repair to hall roof

·         Hall redecoration

·         Replacement taps and toilet repair

·         Swimming pool repairs

·         Upgrade to IT hardware, software & systems

·         All routine servicing and necessary repairs carried out

Stokenham Area Primary School

·         New chain link fence

·         Forest School gazebo repair

·         Fire door risk assessment and survey

·         New wooden kick boards

·         Repair to kitchen roof

·         External blackboard refurbishment

·         Swimming pool repairs

·         New fencing

·         Repairs to gazebo and decking

·         Repairs to Y4 windows

·         Upgrade to IT hardware, software & systems

·         All routine servicing and necessary repairs carried out


Church Links: Malborough with South Huish C of E (VC) Primary School

‘The roots to grow, the wings to fly. All within the love of God’

The Foundation Governors have a particular responsibility towards Malborough with South Huish C of E Primary School to “preserve and develop its religious character in accordance with the ethos of the Church of England and in partnership with the church at parish and diocesan level” as well as to “encourage an understanding of the meaning and significance of faith, and promote Christian values through the experience it offers to all its pupils”. The Ethos Group has worked with the Church and Diocese to implement Christian values throughout the curriculum of the school and the community of Malborough and its surrounding area. The school has weekly assemblies, daily collective worship and once a month the whole school visits the church for their monthly church service, with the children actively taking part and Holy Communion lessons for the Year 6 children in the summer term. This year the monthly services have not taken place in church but in the playground with several visitors from the church community attending, during lockdown collective worship was conducted online. Normally the church organist comes to school to teach the children singing through hymns and reads bible stories to each class, this has happened sporadically this year. The whole school celebrates important dates in the yearly calendar, these celebrations have mainly taken part in the playground. The school prayer is said before lunch every day. The children actively work with the church community. The school was awarded In January 2016 the Gold RE Mark. SIAMS Inspection (November 2016) the school was judged Good. The school also has its own Self-Evaluation Form – Vision Provision Impact and has updated the new RE syllabus inline with a C of E School.  Governors and staff have attended SIAMS training.

Future Plans for the Governors

The Board of Governors looks forward to the challenges the Autumn term 2021 will bring. We continue to improve and maintain teaching standards across all five schools and Loddiswell Pre School, to ensure that outcomes for all pupils remain high in all subjects. We are focusing on reading and oracy and a broad, balanced and cohesive curriculum entitlement; ensuring all Foundation subjects are taught to a high standard, we encourage all children to become independent, resilient, resourceful learners for life. We acknowledge that as Stokenham is currently rated ‘Outstanding’ (October 2012) The Governors will continue to monitor and build on the Federation’s strengths and weaknesses as outlined in the School Improvement/Development Plan (SIP/D 2020 – 2021).

Safeguarding will continue to be a high priority along with SEND.

The Ethos Group along with the Board of Governors will work on the areas to improve after the last SIAMS Inspection (November 2016)

The Governors will continue to develop their skills and update their knowledge, attend governor training courses (internal, external and virtual ) and through visits to each of the schools, conduct Monitoring Visits, book scrutinise, meeting with the children, sampling the school lunches, ensuring best value and maintaining a balanced budget, alongside being strategic, to support and challenge the Executive Head and the Deputy Executive Head Teacher plus the Heads of School.

How You Can Contact the Board of Governors

We always welcome feedback, suggestions and ideas from parents: Please contact the Chair of Governors, Mrs. Jane Greaves, Email: Jgreaves@southhamsfederatiom.org.uk

Jane Greaves
South Hams Federation